Minutes of the Extraordinary General Meeting of Friends of Riverhouse Barn, (EGM)
on 26thJune, at 8pm
at The Riverhouse Barn, Manor Road, Walton-on-Thames KT12 2PF
Apologies for Absence from the EGM:
Val Woolford, Vicky Mann, Rosie Boden, Roger Doery
Those Committee membersattending:
Kellie Scott (Chair)
Geoffrey and Mary Pink
Pamela and Peter Scott
Gillian and Louis Solway
Chris and Helen Sadler
Roger and Marilyn Huckerby
The purpose of the meeting was to consider and vote on proposed alterations to be made to the Friends’ Constitution. The proposed alterations are to streamline the governance process and to ensure that the Friends’ objects and powers facilitate, and promote, the aims and objectives of the Riverhouse Barn.
Copies of the Constitution with the proposed alterations (in red font) were circulated and available for review and consideration at the meeting.
Kellie opened the meeting by reinforcing that the purpose of the meeting was not to consider or vote on the proposal that the Friend’s take over the operation of the café. She further explained that there is ongoing due diligence to better understand the liabilities and responsibilities that come with operating the café and that was the catalyst for considering the scope of the Constitution. The proposed alterations to the Constitution are to bring it in line with the current aims and objectives of the Riverhouse Barn. Currently, the Constitution is limited and out of date. Kellie also reviewed the Constitutions of other arts centres before making the alterations.
The meeting then considered the proposed alterations point by point. Many were changes of a formatting/consistency/clarificatory nature.
The more substantive changes that were discussed are as follows:
2a the current objectives were expanded to be in line with the objectives and aims of the Riverhouse Barn.
2b(8)permitting the Friends to take on permanent rather than just temporary trading activities, in furtherance of its objects.
2b(10)permitting the Friends to employ and remunerate staff, subject to agreement by the Association, in furtherance of its objects.
8a one twentieth of the total membership was replaced by tenmembers of the Association
9e All cheques must be signed by the Treasurer and one other committeememberwas inserted instead of at least two members of the Committee.
13. In respect of postal notice periods, 10 days was deleted and 7 daysinserted.
The motion to accept the alterations was proposed by Celia Andrews and seconded by Pamela Scott.
The motion was passed unanimously.
Kellie Scott was thanked for all her hard work and time spent on revising the Constitution.
The meeting closed at 8.34pm